Description

Position Title: Project Coordinator
Department Location: Sales
Reports To: Project Manager
Employees Supervised: None
Interrelationships: External - customers/vendors; Internal - all areas
FLSA Classification: Salaried - exempt
Employee Classification: Regular, full-time

Position Summary:
The primary responsibility of the Project Coordinator is to manage and coordinate project
activities, ensuring projects progress smoothly from initiation to completion. The Project
Coordinator acts as a liaison between clients, internal teams, and external vendors, managing
project timelines, resources, and deliverables. This role requires a blend of project
management, account management, and administrative skills to support successful project
outcomes and client satisfaction.

Essential Job Function Time Allocations:
1. Project Coordination (35%): Oversees project timelines, schedules, and resources.
Coordinates project activities, including planning, execution, and delivery. Monitors
project progress and identify potential issues while looking for solutions.
2. Client Communication (25%): Serves as a primary point of contact for clients,
providing regular updates and addressing inquiries. Manages client expectations and
ensures satisfaction. Builds and maintains strong client relationships.
3. Project Administration (20%): Prepares project proposals, quotes, and
documentation. Tracks project costs, budgets, and financial information. Maintains
project files and records.
4. Installation Coordination (10%): Coordinates installation schedules and activities.
Liaises with installers and vendors. Ensures successful installation and project closeout.
5. Problem Solving and Support (10%): Identifies and resolves project-related issues.
Provides troubleshooting assistance and support to clients and internal teams.
Proposes solutions and process improvements.

Qualifications:
1. Education: Bachelor's Degree in Business, Construction Management, or a related
field, or equivalent experience.
2. Experience: Three years of experience in project coordination, account management,
or a related role. Project management experience is preferred.
3. Computer/Software and Office Equipment Skills: Proficiency with MS Office Suite
(Word, Excel, PowerPoint), and project management software (e.g., SmartSheet). Basic
knowledge of CAD is desirable.

Personal Attributes Required:
Strong project management and organizational skills.
Excellent communication and interpersonal skills.
Ability to read and comprehend construction documents.
Problem-solving and analytical skills.
Time management and prioritization skills.
Customer service orientation.
Ability to work independently and collaboratively.
Attention to detail and accuracy.
Professional demeanor and appearance.

Essential Physical/ Mental Requirements:
1. Work is performed in an office setting.
2. Must have good time management skills.
3. Must be able to communicate effectively on the telephone and in person with
individuals to provide and gather information.
4. Must have the ability to maintain concentration and focus on tasks requiring
timeliness and accuracy.

Specific Accountabilities:
1: Manages the execution of construction projects, including ground-up,
remodels and resets.
2: Develops and maintains project schedules and tracks key milestones.
3: Coordinates with internal and external teams to define project scope and
requirements.
4: Prepares and presents project proposals, quotes, and reports.
5: Monitors project budgets, cost, and profitability.
6: Ensures project compliance with specifications, quality standards, and
safety regulations.
7: Facilitates project meetings and communicates project status to
stakeholders.
8 Manages project documentation and close-out processes.
9: Represents FCI in a professional manner.
10: Completes paperwork and performs administrative duties as required and
defined by administrative, accounting, and HR protocol and procedures.

The above statements are intended to describe the general nature and level of work being performed by
the person assigned to this position. Essential job functions are intended to describe those functions that
are primary to the performance of this job, and other job duties include those that are considered
secondary to the overall purpose of this job.
This job description does not state or imply that the above are the only duties and responsibilities
assigned to this position. Employees holding this position will be required to perform any other jobrelated
duties as requested by the Company. All requirements are subject to possible modification to
reasonably accommodate individuals with a disability.
Originated: December 2024